How to Prepare for a New Tenancy

Preparing properly before a new tenancy starts sets the tone for everything that follows. When the basics are handled well, tenancies tend to start smoothly, tenants settle faster and small issues are less likely to escalate.

This guide walks through the practical steps landlords in Hemel Hempstead and across Hertfordshire should take before a new tenant moves in.

Start with a clear timeline

Preparation works best when it begins as soon as notice is given or a new let is planned. Leaving tasks until the last minute increases stress and raises the risk of delays.

A simple timeline helps keep everything under control.

Condition and presentation

First impressions matter to tenants just as much as they do to buyers. A property that feels clean, fresh and cared for attracts better engagement from day one.

Focus on cleaning, neutral presentation and fixing small maintenance issues rather than major upgrades.

Safety and compliance checks

Before a tenancy begins, all required safety checks must be completed and documented.

• Valid gas safety certificate
• Electrical safety report
• Working smoke and carbon monoxide alarms
• Current EPC

Having these ready early avoids last minute complications.

Inventory and condition reporting

A detailed inventory protects both landlord and tenant. It sets a clear baseline for the condition of the property at the start of the tenancy.

Photographs, meter readings and clear descriptions reduce the chance of disputes later.

Setting up utilities and instructions

Tenants appreciate clear information. Providing basic guidance on heating systems, appliances, bins and parking helps them settle quickly.

Small details make a big difference to early tenant experience.

Paperwork and tenancy agreement

The tenancy agreement should be accurate, up to date and clearly explained. Tenants should receive all required documents before moving in.

Rushing paperwork increases the risk of misunderstandings.

Preparing for move in day

Keys should be ready, access arranged and any agreed works completed before the tenant arrives.

A smooth handover helps start the tenancy on a positive footing.

Download the full guide

The full guide includes a step by step checklist landlords can follow before every new tenancy.

Disclaimer: This guide is general information only and does not constitute legal advice.